Privacy Policy & POPIA Compliance Notice
Last Updated: August 2026 • Status: Pending Final Legal Review
This privacy notice outlines our baseline data processing principles under the South African Protection of Personal Information Act (POPIA), Act No. 4 of 2013. It is currently under operational review prior to formal legal sign-off.
1. Purpose and Scope
M&N Safety Solutions ("we", "our", "us") respects your privacy and is committed to protecting the personal and company information you share with us. This policy applies to personal information collected through our website (mnsafetysolutions.co.za), consultation request forms, email correspondence, and telephone inquiries.
2. Personal Information We Collect
When you submit a consultation request or contact us for safety file preparation, risk assessments, or audits, we may collect:
- Full Name and Contact Details (Email address, telephone number)
- Company Name, Trading Name, and Industry Sector
- Project Scope, Worksite Location, and Client Safety Requirements
- Technical and connection data (IP address, browser type for analytics)
3. How We Use Your Information
Your information is used strictly for legitimate business and compliance consulting purposes, including:
- Preparing quotations, scopes of work, and project safety proposals
- Drafting statutory documentation, safety files, and risk assessment matrices
- Communicating with you regarding project milestones and audit schedules
- Complying with statutory obligations under the Occupational Health and Safety Act (Act 85 of 1993)
4. Information Security and Retention
We implement industry-standard technical and organizational security measures to protect your data against unauthorized access, loss, or disclosure. We retain personal and company information only for as long as necessary to fulfill the operational purpose for which it was collected or to satisfy statutory record-keeping mandates.
5. Your Rights Under POPIA
Under South African data privacy legislation, you have the right to request access to the personal information we hold about you, request corrections to inaccurate records, or object to the processing of your personal information subject to statutory limitations.
6. Contact Details of Information Officers
If you have questions regarding this Privacy Policy or wish to exercise your rights under POPIA, please contact our lead consultants: